Receptionist/Secretary

Segrex Development is the company specialized in the implementation of turnkey development projects. “Made by people for people” is the main philosophy embedded at every stage of work.

Segrex Development is part of diversified group of companies operating in UAE since 1995.

We provide professional development and design services to investors using our own and borrowed funds. We build and design honestly, openly, considering all important details for comfortable and quality living. Today Segrex Development is running several projects with the participation of investors and developers, where we take over the entire project implementation cycle from the selection of a land plot and the formation of the product concept to construction and sales management.

About the role:

We are seeking a detail-oriented and highly organized Receptionist/Secretary to join our team.The Receptionist/Secretary ensures a smooth operation by providing exceptional customer service and administrative support. This position serves as the first point of contact for clients, visitors, and employees, and is responsible for creating a positive and professional impression of the company. The Receptionist is expected to handle all incoming calls, greet visitors, manage correspondence, and assist with various administrative tasks.

Responsibilities:

1.Front Desk Operations:

· Greet and welcome clients, visitors, and employees in a courteous and professional manner.

· Answer incoming phone calls promptly, screen and direct them to the appropriate individuals or departments.

· Provide accurate and timely information to callers and visitors regarding company operations, services, and procedures.

· Maintain a clean, organized, and inviting reception area.

2.Administrative Support:

· Manage and distribute incoming and outgoing mail, packages, and deliveries.

· Schedule and coordinate appointments, meetings, and conference room reservations.

· Assist with travel arrangements for employees, including booking flights, accommodations, and transportation.

· Maintain an efficient filing system for documents, records, and correspondence.

· Monitor and order office supplies.

3.Communication and Coordination:

· Serve as a liaison between different departments and individuals within the company.

· Relay messages and information accurately and promptly to the relevant stakeholders.

Requirements:

1.Skills:

· Communication: excellent verbal and written communication skills to facilitate effective correspondence with team members, senior management, and external stakeholders. Professional appearance and demeanor, with a customer-centric mindset.

· Interpersonal Skills: strong interpersonal skills, with the ability to establish and maintain positive relationships with clients, visitors, and colleagues.

· Organizational Skills: trong organizational and multitasking abilities, with the capacity to prioritize tasks effectively.

· Computer Skills: proficient computer skills, including MS Office (Word, Excel, Outlook) and familiarity with office equipment.

· Attention to Detail: exceptional attention to detail and accuracy in data entry and document management.

· Adaptability: ability to adapt to changing circumstances and to handle unexpected issues efficiently and effectively.

· Confidentiality: high degree of discretion and confidentiality, particularly when dealing with sensitive information related to the company or employees.

2.Qualifications and Experience:

· High school diploma or equivalent, additional certification or training in office administration is a plus.

· Proven work experience as a Receptionist, Secretary or in a similar role.