Document Controller

The DC will ensure implementation office policies and procedure including maintaining accurate records of various office processes (database, spreadsheets, etc.), usage of standard forms and coordinating office operating systems.

RESPONSIBILITIES:

• Create Templates, check for accuracy and edit files, including contracts, archiving files and ensuring authorized team members have access to necessary documentation.
• Organizing the filing and storage of soft copy records including maintaining accurate records of electronic filing structures and systems.
• Manage requests for documentation. Review and update technical documents (e.g. manuals and workflow) Manage the flow of documentation within the organization
• Organizing the filing of hard copy records including maintaining accurate records of the archiving and filing systems; File documents in physical and digital records and ensure appropriate storage.
• Preparation of correspondence and documentation including drafting and distribution of letters and emails.
• Assisting with compilation of meeting/ reporting documents. Prepare ad-hoc reports on projects as needed
• Maintain confidentiality around sensitive information and terms of agreement

EDUCATION & EXPERIENCE:

• Bachelor Degree / Diploma (Any stream)
• 3-7 years of experience in reviewing technical documents

SKILLS

• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and Data organization skills
• Attention to details